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How to ask questions at Area Committee meetings

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Members of the public are permitted to attend Area Committee meetings and will be allowed to speak with permission of the relevant Chair.

At most meetings there will be an open session for the public to speak before or during the meeting.

If there are large numbers of members of the public wishing to speak either in the open session or on any specific item on the meeting agenda, the Chair may limit the amount of time allowed, or the numbers of those permitted to speak.

The Chair shall give priority to those members of the public who have expressed in advance a desire to speak at the meeting.

Although advance notification is not obligatory, questioners should bear in mind that such notification will increase the possibility of responses or answers being available at the same meeting. If a response can't be given at the meeting, the Chair will indicate whether a written response will be provided to the questioner and/or reported back at the next available meeting.

Questions and representations must relate to issues for which the Area Committee has responsibility or that are of relevance to that area.

Notifications can be submitted in writing or by email, to arrive no later than 10am two working days ahead of the meeting date.

Notifications must contain:

  • the name and address of the questioner/speaker;
  • a contact telephone number;
  • details of the question or representation, and if relevant, the agenda item number;
  • the relevant Area Committee to which you wish to make your representation.

Questions or representations must not contain:

  • references to identifiable individuals (whether by name or other information) unless the consent of that individual has been obtained and included with the notification;
  • potentially defamatory or provocative or abusive comments;
  • discriminatory remarks.

In the interests of fairness to all potential questions and speakers and business efficiency, the same or broadly similar questions or representations cannot be taken to the same Area Committee within a period of six months from the date it was previously raised.

Contact Details

Area Committee Questions,
Ipswich Borough Council,
Grafton House,
15 - 17 Russell Road,

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01473 432517