Look out for tender opportunities published by the Council. We use our Suffolk Sourcing system as our principal method of advertising tenders. View our adverts via the system and read the System User Guide which explains what you need to do to express your interest and respond to a tender opportunity. The Official Journal of the European Union and Contracts Finder are also used to advertise tenders.
You need to register as a Supplier on the Suffolk Sourcing system before you can fully download tender details and bid for tenders.
We issue an online selection questionnaire (SQ) for tenders following a restricted tender process. Our questionnaire is designed to tell us about your previous experience and track record in delivering the goods, services or works required.
You must fully complete the questionnaire online for us to evaluate your expression of interest. If we require supplementary information from you such as financial statements, policies, references etc. we will ask for them in the questionnaire. If you are in any doubt about completion of any of the questions, please contact the buyer named in the questionnaire.
The purpose of the questionnaire is to allow us to restrict the number of suppliers invited to bid to the numbers specified in the original tender advert. We make our judgement solely on the information you provide in your questionnaire and references, so please take care to ensure that you provide full answers where called for.
Everyone who submits a questionnaire will be advised of the outcome of our evaluation.
If you are invited to bid, we will issue tender documents, wherever possible via our electronic tendering system. Tender documents will contain:
You will find instructions for returning your completed tender, a return date and time (when all tenders will be opened) and a contact name of the buyer dealing with the tender.
Please read the instructions carefully, including how to return your tender and the deadline. It is important that you follow the instructions provided and ensure that your tender is returned by the specified closing date, time and method as late tenders will be returned without further consideration.
Be sure to include full information in the return address when returning tenders via our electronic tendering system.
Things to consider when completing the documentation (if anything is unclear make contact with the named person connected with your tender):
If your bid is successful, the terms and conditions of contract, together with schedules, become the principal contract between you (the Supplier) and us.