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Annual Canvass

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The Electoral Registration Officer at the Council has a duty to carry out an annual canvass in order to maintain an up-to-date Register of Electors and to ensure that all individuals in a household who are eligible to vote are registered to do so. This starts on 01 July each year. To do this, each year a Household Enquiry Form (HEF) is delivered to every residential property in Ipswich.

It is a legal requirement for all households to respond to the HEF, including households where there are no eligible electors or households where individuals do not wish to use their vote at elections. Responses can be made on-line, by telephone or by text messaging – details of these methods, along with a security code can be found on the HEF. The HEF itself can also be returned once completed if these digital methods cannot be accessed.

If a response hasn’t been received by the return date given on the HEF, a reminder HEF will be sent out. If a response still isn’t received Canvassers will make door to door visits to the households that haven’t responded to collect a response. Please help us to reduce the number of reminders being sent out by responding to the first HEF sent as early as possible.

The annual canvass period ends on 30 November each year, with a revised version of the electoral register being published by 01 December each year, containing updated information collected.

Please note: the HEF is not a registration to vote form. Once we know who is eligible to register to vote in a household, a form called an Invitation to Register (ITR) will be sent to all individuals who are currently not registered. The ITR asks for details including date of birth, nationality and national insurance number. Instead of waiting for this form to be sent, it is quicker to provide this information by going online at www.gov.uk/register-to-vote

Contact Details

Ipswich Borough Council,
Electoral Services,
2W Grafton House,
15-17 Russell Road,
Ipswich,
IP1 2DE

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01473 432533